Sign employment contracts digitally — fast, compliant, paperless
actaSIGN accelerates onboarding, contract management and HR administration. New hires sign before their first day — from anywhere, on any device.
70%
Faster onboarding with digital signatures
0 days
Waiting time for contract returns
100%
Compliant under ZertES and eIDAS
From paper piles to digital HR workflows
Contracts sent by post, missing signatures and endless follow-ups are a thing of the past.
Onboarding delays
New hires wait days for printed contracts. Start dates slip because signatures are missing.
Contracts signed before day one
Upload the employment contract, invite the recipient — the new hire signs the same day via a link in the browser.
Remote employees held back
Anyone not in the office cannot sign. International candidates receive contracts by post — with days of lead time.
Remote onboarding without barriers
Whether working from home, another office or abroad — all HR documents are signed digitally, without postal delivery or installation.
Document backlog for NDAs and policies
Confidentiality agreements, expense policies and employee handbooks pile up. Each document requires its own signing process.
NDAs and policies done instantly
Confidentiality agreements and internal documents are sent alongside the employment contract and signed in one step.
Compliance risks with international teams
Different jurisdictions, languages and requirements make cross-border contract management a challenge.
Internationally compliant
actaSIGN uses Swisscom Trust Services. All signatures are ZertES and eIDAS compliant — valid in Switzerland and the entire EU.
Typical HR use cases
From the job offer to the exit — actaSIGN supports the entire employee lifecycle.
Employment contracts and amendments
New contracts, salary adjustments, role changes and extensions — all digital, with the appropriate signature level.
Onboarding documents
Personnel questionnaires, bank details, IT usage agreements — new hires complete everything before their first day.
NDAs and confidentiality
Non-disclosure agreements, non-compete clauses and data protection commitments — signed legally and traceably.
References and exit documents
Employment references, termination agreements and final settlements — even the exit process stays digital and efficient.
What makes actaSIGN special for HR
Built for HR departments that need fast processes and full compliance.
Browser-based, no installation
No download required — HR teams and signers work directly in the browser. Desktop, tablet, smartphone.
External signers without registration
New hires, freelancers and external partners sign via a simple link — no account needed.
Audit trail and automatic archiving
Every signature is logged with timestamp and identification. Archived in a tamper-proof manner for compliance audits.
All signature levels available
SES for internal documents, AES for standard contracts, QES for particularly sensitive agreements — you choose the right level.
Four steps to a signed contract
Upload HR document
Upload the employment contract or other HR document as a PDF to actaSIGN.
Invite signers
Add the new hire's email address and select the desired signature level.
Sign digitally
The recipient receives a link and signs directly in the browser — on any device, from anywhere.
Done — securely archived
The signed document is automatically archived. HR and the employee each receive a copy by email.
Ready to digitise your HR processes?
See in a personal demo how actaSIGN accelerates your onboarding and contract management.
Request demo