Sign contracts and mandates digitally — legally secure, efficient, compliant
actaSIGN simplifies contract work for legal departments, trust companies and tax advisors. From NDAs to mandate letters to tax returns — all digital, all traceable.
80%
Shorter turnaround time for contract approvals
100%
Traceable thanks to complete audit trail
ZertES + eIDAS
Compliant in Switzerland and the EU
From manual processes to digital contract management
Legal departments, trust companies and tax advisors face the same issues: slow approvals, lack of traceability and high administrative overhead.
Weeks-long contract approvals
Contracts travel back and forth between lawyers, clients and counterparties. Every signature requires printing, posting or in-person attendance.
Contract approvals in hours, not weeks
Contracts are sent and signed digitally. No printing, no postal delivery — clients sign the same day via a link.
Lack of traceability
Who signed when? With paper-based processes, proof is missing — a risk in disputes and audits.
Complete audit trail for every signature
Timestamp, IP address, identification proof — every signature is documented in a tamper-proof manner and verifiable at any time.
Compliance risks with international mandates
Different legal systems, deadlines and formal requirements make cross-border contracts error-prone and time-consuming.
Internationally compliant — ZertES and eIDAS
actaSIGN uses Swisscom Trust Services as an accredited trust service provider. Valid in Switzerland and the entire EU.
Document overload in trust and tax
Annual accounts, mandate letters, powers of attorney and tax returns — each document needs signatures from multiple parties.
Automated workflows for less administration
Sequential and parallel signing flows, automatic reminders and templates massively reduce manual effort.
Typical use cases
From mandate letters to tax returns — actaSIGN covers the full spectrum.
NDAs and framework agreements
Non-disclosure agreements, framework contracts and settlements — with QES for maximum legal certainty or AES for standard cases.
Mandate letters and powers of attorney
Trust and advisory mandates, board powers of attorney and corporate agreements — digital, fast and binding.
Tax returns and annual accounts
Annual financial statements, tax forms and audit reports — multiple parties sign digitally, without paper jams at year-end.
Procurement and supplier contracts
Procurement contracts, service level agreements and framework agreements — external partners also sign without registration.
What makes actaSIGN special for legal and trust
Built for industries where legal certainty, traceability and efficiency are decisive.
QES for maximum legal certainty
Qualified electronic signatures are equivalent to handwritten signatures — ideal for contracts with formal requirements.
Parallel and sequential signing flows
Define who must sign first. Client, lawyer, counterparty — in the right order or simultaneously.
REST API for DMS and ERP integration
Connect actaSIGN to your document management or ERP system. Signatures are automatically embedded in existing processes.
Long-term validation and archiving
Signed documents remain verifiable for years thanks to long-term validation (LTV). Automatically archived and accessible at any time.
Four steps to a signed contract
Upload document
Upload your contract, mandate letter or tax return as a PDF to actaSIGN.
Invite signers
Add clients, counterparties or colleagues and select the desired signature level.
Sign digitally
All parties receive a link and sign directly in the browser — on any device, from anywhere.
Done — securely archived
The signed document is automatically archived. All parties receive a copy by email.
Ready to digitise your contract and mandate processes?
See in a personal demo how actaSIGN accelerates your legal, trust and tax processes.
Request demo